Last Updated: 11/4/2025
1. Introduction
GreekList ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Greek life management platform.
2. Information We Collect
⚠️ FERPA Protected Educational Records
GreekList collects educational records protected under the Family Educational Rights and Privacy Act (FERPA). We only collect this information with your explicit consent and for legitimate educational purposes related to fraternity recruitment.
Educational Records (FERPA Protected):
- Student ID Number - For university verification
- Academic GPA (Weighted & Unweighted) - For recruitment assessment
- Major and Academic Status - For compatibility matching
- Graduation Year - For eligibility verification
- High School Information - For background context
Personal Information:
- Name, email address, phone number
- Birthday and age verification
- Personal details (hometown, state, biographical information)
- Profile photos and uploaded documents
- Fraternity/sorority membership and recruitment status
- Emergency contact information
Usage Information:
- Event attendance and participation data
- Platform interactions and preferences
- Communication records within the platform
- Device information and IP addresses
3. How We Use Your Information
- Facilitate fraternity and sorority recruitment processes
- Manage event registration and attendance tracking
- Enable communication between members and organizations
- Provide personalized recommendations and matching
- Send important notifications and updates
- Improve our platform and user experience
- Comply with university and organizational requirements
4. Communications and Notifications
Your Communication Preferences
By using GreekList, you consent to receiving communications from us. You control what types of communications you receive through your consent choices during registration.
Types of Communications:
- Essential Service Communications: Account security, system updates, and critical announcements (cannot be opted out)
- Event Notifications: Updates about fraternity events, recruitment activities, and calendar changes
- Platform Updates: New features, improvements, and general GreekList news
- Recruitment Communications: Messages from fraternities and recruitment-related updates
Communication Methods:
- Email notifications to your registered email address
- In-platform notifications and messages
- SMS/text messages (only if you provide consent and phone number)
Managing Your Preferences
You can modify your communication preferences at any time:
- Update preferences in your account settings
- Use unsubscribe links in emails
- Contact us at rush@greeklist.net to update preferences
- Note: Essential service communications cannot be disabled for security and functionality reasons
5. FERPA Compliance & Data Sharing
⚠️ Important: Educational Records Consent
By using GreekList, you explicitly consent to our collection and sharing of your educational records(including Student ID, GPA, major, graduation year, and contact details) with participating fraternities for recruitment and event management purposes.
This consent is required for GreekList to function as a recruitment platform and is protected under the Family Educational Rights and Privacy Act (FERPA).
Your FERPA Rights
Under FERPA, you have the right to:
- Inspect and review your educational records
- Request correction of inaccurate records
- Withdraw consent for educational records sharing at any time
- File complaints with the U.S. Department of Education
Note: Educational records are retained for a maximum of 5 years or until account deletion, whichever is sooner.
Who We Share Information With:
- Fraternity Organizations: Recruitment information (with your consent)
- University Officials: As required for Greek life administration
- Service Providers: Technical services that help operate our platform
- Legal Requirements: When required by law or court order
We do not sell your personal information to third parties.
6. Cookies and Tracking
We use cookies and similar technologies to enhance your experience, analyze usage patterns, and provide personalized content.
Types of Cookies We Use:
- Essential Cookies: Required for basic platform functionality and security
- Analytics Cookies: Google Analytics to understand how you use our platform
- Functional Cookies: Remember your preferences and settings
Third-Party Services:
- Google Analytics: Website traffic and usage analysis
- Firebase: Authentication and database services
- Google Cloud: Hosting and infrastructure
You can control cookies through your browser settings. Disabling certain cookies may limit platform functionality.
7. How to Delete Your Data
Data Deletion Options
You have the right to request deletion of your personal information. This will permanently remove your account and cannot be undone.
Email Request: Contact rush@greeklist.net with "Delete My Data" in the subject line
Include: Your full name, email address, and reason for deletion (optional)
Processing Time: We will process your request within 30 days
What Gets Deleted:
- Personal information (name, email, phone, address)
- Academic information (GPA, major, student ID)
- Profile photos and uploaded documents
- Event attendance history and communication records
- All account settings and preferences
5. Information Sharing
We may share your information with:
- Fraternity/Sorority Organizations: Relevant recruitment and membership information
- University Officials: As required for Greek life administration
- Service Providers: Third-party services that help us operate our platform
- Legal Requirements: When required by law or to protect our rights
We do not sell your personal information to third parties.
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:
- Encryption of data in transit and at rest
- Secure authentication systems
- Regular security audits and updates
- Limited access to personal data on a need-to-know basis
6. Your Rights
FERPA Rights for Educational Records
Under the Family Educational Rights and Privacy Act (FERPA), you have specific rights regarding your educational records:
- Right to inspect and review your educational records within 45 days
- Right to request amendment of inaccurate or misleading educational records
- Right to consent to disclosure of personally identifiable information
- Right to file a complaint with the U.S. Department of Education
- Right to withdraw consent for educational records sharing
Additionally, you have the right to:
- Access and review your personal information
- Request correction of inaccurate data
- Request deletion of your account and data
- Opt-out of certain communications
- Download your data in a portable format
- Withdraw consent for data processing at any time
To exercise these rights, please contact us at rush@greeklist.net or use our data deletion request form.
7. State-Specific Privacy Rights
California Residents (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act:
- Right to know what personal information is collected and how it's used
- Right to delete personal information (with certain exceptions)
- Right to opt-out of the sale of personal information
- Right to non-discrimination for exercising your privacy rights
- Right to correct inaccurate personal information
Important: We do not sell your personal information to third parties.
Virginia, Colorado & Connecticut Residents
Residents of Virginia (VCDPA), Colorado (CPA), and Connecticut (CTDPA) have similar rights:
- Right to access personal information
- Right to correct inaccurate personal information
- Right to delete personal information
- Right to data portability
- Right to opt-out of targeted advertising and sales
To exercise any state-specific rights, please contact us at privacy@greeklist.net with your state of residence clearly indicated.
8. Data Retention
We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. Upon graduation or account deletion, we may retain certain information as required by university policies or legal obligations.
Retention Periods:
- Educational Records (FERPA): Maximum 5 years or until account deletion
- Profile Information: Until account deletion or 3 years of inactivity
- Event Attendance: 2 years for reporting purposes
- Communication Records: 1 year or until account deletion
9. Cookies and Tracking
We use cookies and similar technologies to enhance your experience, analyze usage patterns, and provide personalized content. You can control cookie settings through your browser preferences.
For detailed information about our cookie usage, please see our Cookie Policy.
10. Accessibility
Our Commitment to Accessibility
GreekList is committed to ensuring digital accessibility for people with disabilities. We are continually improving the user experience for everyone and applying relevant accessibility standards.
If you experience any accessibility issues, please contact us at rush@greeklist.net and we will work to address them promptly.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our platform and updating the "Last Updated" date.
12. Your Consent
By Using GreekList, You Consent To:
- Collection and processing of your personal and educational information as described in this policy
- FERPA-protected educational records sharing with participating fraternities for recruitment purposes
- Data sharing with university officials, fraternities, and service providers as outlined above
- Communications from GreekList including updates, event notifications, and recruitment-related messages
- Cookie usage and analytics tracking to improve our platform
✓ You can withdraw any non-essential consents at any time through your account settings or by contacting us.
✓ Essential service communications and FERPA compliance measures cannot be disabled while using the platform.
13. Contact Information
If you have questions about this Privacy Policy or our data practices, please contact us at:
- Email: rush@greeklist.net
- For privacy matters: Include "Privacy Policy" in your subject line
- For data deletion: Include "Delete My Data" in your subject line